Fundraising

Fundraising is an important part of operating Fundraising ASB Clubs. Procedures for operating a fundraiser are outlined in Northshore School District's Fundraising Procedures Manual.

Fundraising Events/Activities

Before the Fundraiser

Prior to fundraising:

To develop and outline your plan, view the:
1) ASB Fundraising: Generating Ideas and Tips,
2) How to Plan an Event/Fundraiser at Woodinville, and the 3) Woodinville Event/Fundraiser Planning Sheet.
Determine if the fundraiser is an
1) ASB fundraiser, a Booster Club fundraiser, or a
2) Charitable fundraiser (See the bottom of this webpage for additional information regarding Charitable fundraisers)
Document plans for the fundraiser and its related expenditures in meeting minutes.
Do not sign any contracts with any vendors!
A "Request for Fundraising Activity" must be completed and signed by the advisor and a student representative and submitted to Mr. Kelly prior to advertising the fundraiser, commencing with any sales, or making any purchases to support the fundraising activity.
- The intent form should be provided at least 10 - 15 days prior to the event to allow time for securing facility use (if needed), promoting the fundraiser and purchasing goods/services needed for the fundraiser.
- Attach the meeting minutes to the request form.
- Request forms can be delivered to Mr. Kelly or Mrs. Mrs. Kongkarat in the ASB/Cashier's Office or to Mrs. Schwans.
A WHS Room Request must be submitted to determine if facilities are available for the desired date.
Fundraisers involving food/beverage sales must meet all USDA Smart Snack Guidelines!
- This rule means that all foods and beverages sold as fundraisers on school campuses from midnight until 30 minutes after the last bell (school day ends at 3:20 p.m. + 30 minutes = 3:50 p.m. for the 2022-23 school year), must meet all of the nutrition guidelines set forth in the rule. (The campus is defined as anywhere students have access.)
- Check the food items you'd like to sell on the Smart Snacks Product Calculator.
- The Alliance for a Healthier Generation provides some creative ideas for school fundraisers.
Events including Amusement Activities - The Amusement Activities Checklist will help you determine which activities and inflatables are approved for Northshore as well as conditions that must be met prior to reserving inflatables or participating in some activities. Using the form as your guide for choosing appropriate activities will speed up the purchasing process and cut down on any delays that may occur.
- If the fundraising event includes an amusement activity, the Amusement Activities Checklist must be completed, signed appropriately, and attached to your "pink sheet" requisition before a purchase order and contract can be sent to a vendor. The .pdf form can be completed electronically and printed for the required signature.
Higher Risk Activities Assessment - Determine if the event includes a higher risk activity (camp, ropes course, challenge course, amusement park, fun center, climbing wall, etc.). If so, submit the Higher Risk Activity - Vendor Assessment Checklist with your fundraising intent form for district approval (Note: Inflatable Activities have a separate checklist).
The Parent Opt Out form must be provided to parents of any students involved in the fundraiser who will be handling cash (including here on campus, such as sales in the Commons at lunches) and/or selling items off campus.
The Authorization to Cashier form must be completed and signed by the parent of any student who will be handling a cash box during a fundraiser.
Request a cash box for your event day by completing the Cash Box Request form.

In addition to clubs running fundraising events/activities, fundraising also includes the collection of fees for dues, or registrations, field trips, etc. The collection of fees requires a completed "Request for Fundraising Activity" form.

Collection of funds for fees MUST be handled through the Cashier's Office.

Questions? Contact Ms. Nelson

What about charitable fundraising?

Charitable fundraisers must be approved by Mr. Kelly and follow the Before, During, and After fundraising steps listed above AND the Charitable Fundraising Procedures.

Additionally, to be eligible, the designated charity must appear on the Secretary of State "Charities Program" website:

Enter the name of the charity under the Charity/Fundraiser/Trust search box in the lower left corner!

Contact Us

Mike Kelly
Activities Director
425-408-7426
mkelly2@nsd.org

Rachel Nelson
Nicki Kongkarat
ASB Secretary/Bookkeeping
425-408-7504
whsasb@nsd.org

Kim Benedict
Main Office Secretary
Facility Use Requests
Daily Bulletin/E-News/TV Screens
425-408-7400
whsoffice@nsd.org

Fundraising Forms

Fundraising forms can be found at the ASB/Cashier's Office on the right-hand side under the staff mailboxes in the Main Office.

Ticket Sales Forms

Section Menu

Fundraising

Fundraising Events/Activities

Before the Fundraiser

During the Fundraiser

After the Fundraiser

Collecting Fees

What about charitable fundraising?

Contact Us

Fundraising Forms