Purchasing

ASB accounting at WHS is handled at the ASB/Cashier's Office with Ms. Nelson. All purchasing requests must be pre-approved by the club, club advisor, ASB, and the ASB Activities Director. Purchase request forms can be found in the  main office. 
 
Cash box and ASB bus requests, fundraising, , and expense claim forms are also found in the office.
 
Deposits and payments are primarily made with Ms. Nelson at the ASB/Cashier's Office and in case they are not available, Ms. Benedict in the Main Office can also accept deposits and payments.
 

Please always feel free to contact Ms. Nelson if you have any questions or need assistance!

General ASB Purchasing Guidelines

Purchasing supplies, equipment, or materials
 
  • All ASB purchase requests must be pre-approved by the following individuals/groups before the purchase can be made:
    • Coach or Club Advisor (Activity Advisor)
    • Club or Sport Student Representative (supporting meeting minutes are required for club requests)
    • ASB Governing Body (ASB approves once per week on Thursdays)
    • ASB Director
  • A Purchase Request with the Activity Advisor and Student Rep must be submitted to the ASB Bookkeeper by the end of the day on Wednesday to be put on the agenda for ASB's Thursday meeting. 
    • Expenditures must be approved and documented in club meeting minutes. Athletic teams do not need meeting minutes. (See Meeting Minute webpage for more info and requirements.)
    • Purchase Requests must be accompanied by a quote or service agreement from a vendor or by giving direct links to products via email or in meeting minutes.
  • Purchase Requisitions are approved once a week by our ASB Governing Body on Thursdays. All purchase requests are due by EOD on Wednesday to be included in the ASB approval meeting.
    • ASB Meeting are not scheduled during the summer or holiday breaks. Please plan accordingly. 
  • Coaches - Please see the Coach's Guide for ASB Athletic Procedures
  • Processing time for purchase requests are 5 to 7 business days from the time the bookkeeper receives the purchase request form.
  • Expense claims/reimbursements should be used only when the ASB Bookkeeper cannot purchase the items or service for the club. Please connect with the bookkeeper to determine the approved route for purchasing.  

Paying People - NSD and Non-NSD Individuals  

The same guidelines listed above for pre-approving supplies and equipment purchases apply to paying people with a few additional requirements: 
  • Individuals who are NSD employees are paid via an ASB Timesheet.
    • Individuals in this category have made application and are on record as an employee with Human Resources.
  • Individuals who are Non-NSD employees are paid through the establishment of a Contractual Services Agreement.  
    • Non-NSD employees must NOT work with students until the contract has been established through Business Services.
    • Must be approved as a Type II Volunteer through NSD. 

ASB Purchasing Forms

Contact Us

Mike Kelly
Activities Director
425-408-7426
mkelly2@nsd.org

Rachel Nelson
ASB Secretary/Bookkeeping 
425-408-7504
whsasb@nsd.org
 

Online Subscriptions & Software

Purchases for online subscriptions must go through the Digital Resource Request process.

A requisition (pink sheet) must be submitted in advance, as with any typical purchase.